Data Admin Guide
Creating a dataset
Section titled “Creating a dataset”- Log in to the dashboard
- Click "Create Dataset"
- Fill in the required information
Basic information
Section titled “Basic information”| Field | Description | Required |
|---|---|---|
| Name (URL slug) | Alphanumeric, hyphens, underscores, periods | Yes |
| Title | Display title | - |
| Description | Detailed description of the dataset | - |
| Organization | The organization that owns the data | Yes |
| License | Data license | Yes |
| Public / Private | Private datasets are only visible to organization members | - |
Add tags to classify your dataset. Choose from existing tags or create new ones.
Managing resources
Section titled “Managing resources”Resources are files or URLs associated with a dataset.
Adding resources
Section titled “Adding resources”- File upload — Upload directly from the browser (up to 100 MB)
- External URL — Specify a URL to an external file
Supported formats
Section titled “Supported formats”KUKAN supports many formats including CSV, TSV, JSON, GeoJSON, XML, PDF, and Excel.
Uploaded files are automatically processed through the pipeline:
- Text file encoding detection and conversion
- CSV/TSV to Parquet conversion (for table preview)
- ZIP file manifest generation
Organization management
Section titled “Organization management”Organizations are the ownership unit for datasets.
Member management
Section titled “Member management”Organization admins can add, remove, and change member roles.
| Role | View datasets | Edit datasets | Delete | Restore / Purge | Manage members |
|---|---|---|---|---|---|
| Member | Yes | - | - | - | - |
| Editor | Yes | Yes | Yes | - | - |
| Admin | Yes | Yes | Yes | Yes | Yes |
Deleted datasets are visible to organization members in the dashboard "Deleted" tab. Only admins can restore or permanently purge them.
Deleting, restoring, and purging an organization
Section titled “Deleting, restoring, and purging an organization”The organization management page toggles between "Public" and "Deleted" cards (only site admins can view the "Deleted" set).
- Delete (soft delete): Moves the organization to the trash. It must have no active datasets — delete or reassign them to another organization first (the delete button stays disabled while any remain).
- Restore: Brings a "Deleted" organization back to active (site admins only).
- Purge (permanent delete): Permanently erases the organization and all of its trashed datasets, including their files (irreversible, site admins only). It runs asynchronously as a background job, so the organization may still appear in the list until the job finishes.
Categories (Groups)
Section titled “Categories (Groups)”Categories classify datasets across organizations. Assign categories when creating a dataset.
Category member management
Section titled “Category member management”Categories also have member management with the same role structure as organizations.
| Role | View category | Add datasets | Manage members |
|---|---|---|---|
| Member | Yes | - | - |
| Editor | Yes | Yes | - |
| Admin | Yes | Yes | Yes |